Empower your facilities management team to stay organized & do more
Track the use, maintainance, and cost of ownership of your facilities and its critical assets
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Plan
Receive end users service requests, create & schedule work orders and then assign jobs to your personnel and vendors as applicable -
Communicate
Notify requesters, vendors and other personnel automatically about the changes happening in their work order -
Track
Prioritize, escalate and monitor jobs so you never lose track of them -
Analyze
Measure your vendors and teams performance based on real-time, and useful visual reports
Work Management
Plan, schedule, assign and resolve work orders faster
Everything your facility management team need to offer world class service experience to your facility users. Get capabilities for ITSM processes like Work request, Work order, Preventive maintenance, Service level agreement (SLA), Feedback & ratings and more.
Vendor & Technician Management
Assign jobs, manage quotations & evaluate performance with ease
Single source of truth for all vendors' information such as contacts details, job history, quotations, payment history and performance ratings. Get features to easily assign jobs, send RFQ & receive quotation, create & send purchase order, issue job completion certificate and process payments.
Asset Management
Monitor the location, maintenance history & cost of your critical assets
Easily keep track of all the activities related to your tangible assets, be it procurement, deployment, maintenance, or disposal.
procurement & inventory management
Procure, store and use, with more control & less leakages
Achieve complete visibility into what you have in stock and how it is being used. Get capabilities for weighted average, FIFO, LIFO, receive re-order level notifications and easy access to details such as stored items specification, warranty and expiry information.
Space Booking
Simplify the booking & use of the common areas within your facility
Give your end users the capability to view the availability of common areas within your facility and make reservation. You then receive notifications for new reservations, approve reservation, send invoice where applicable and monitor use.
service & utility charge
schedule, apportion, invoice and track customer balances effortlessly
Everything you need to effectively eliminate the hassles, delays and errors associated with your facilities service & utility charge billing, apportionment, invoicing and managing customer balances.
Powering productivity for businesses worldwide
We’ve come a long way, and left a long trail
500 +
Facilities
5,000 +
Apartments & office spaces
7,000 +
Users
8,000 +
Assets/equipments
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Web & mobile
Accessible on the go anywhere anytime
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User friendly
Ridicoulously easy to use
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Incredible user support
Enjoy relentless dedication to quality service delivery and support
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Customize
Be it custom workflow, reports or document templates, Instanta can be easily customized that you would think it was tailor made for you.
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Integrate
Connect Instanta with your other software such as SAGE, SAP, & Microsoft Dynamics via API.
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Multiple deployment options
You can choose either cloud or self hosting option
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Secure
Instanta leverages encryption, offsite data replication and role based user management to safeguard your organization's data.
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Automated messaging
Improved Commuincation and collaboration with all stakeholder via auto generated email and SMS notifications and alerts
Our clients are talking about us
Happy clients make us happy
"Instanta has been very helpful in tracking our maintenance request from initiation to completion and a source of history of workdone per unit and general maintenance reporting. It is highly recommended for a performance-based result.”
Tayo Oyelaja
Head, facility management
Mixta Africa
“The regular supports from the Instanta support team are overwhelming. Short notices are responded to in double quick time. The support team's swift response to calls and visits shows great passion for quality service delivery. This is unparalleled in customer care delivery services! They are our friends, our true business partner!”
Kayode Ogunbunmi
Operations and Accounts
Fieldco
“SysServe Solutions Limited was able to seamlessly solve the challenge my firm had with "Delayed Approval". With their Facility and Property Management Software, approvals are gotten immediately, regardless of the location of managers. SysServe's FMS is easy to use, flexible and their support (off-site and on-site) is speedy.”
Abajigin Hannah
Human Resources Manager
Paul Osaji and co
“Instanta facility provides a viable means of communication between residents and our company as all problems encountered by the former could be conveyed more clearly using the application to submit work requests. The Planned and Preventive maintenance notifications ensures facility is always in proper shape as our facility managers are always on their toes keeping up with their PMs.”
Damilola Odebode
Head IT
Space Online Group