Movement monitoring

Know your fleet's current location, movement history, speed, mileage covered, start & stop events, consumed fuel and engine hour.

Automated security alerts

Receive SMS & Email alert for events such as device tampering, fuel drain & filling, vehicle crash, harsh driving, over speeding, geofence exit & entry, unauthorized movement, excessive idling, parking state detection and more.

Geofencing & POI

Define boundary on the map that covers a specified area and receive alerts when vehicles enter or exit the area.

Live Traffic

Get to your destination in-time by the using the live traffic monitoring feature to avoid city traffic jams.

Driver behaviour (Eco Driving)

Objectively evaluate your drivers' behaviour using different factors such as over-speeding, harsh braking, harsh driving, harsh acceleration, harsh turning, and excessive idling.

Maintenance request

Empower your fleet managers to submit maintenance requests and monitor the progress of ongoing maintenance jobs anytime anywhere.

Job Order & Maintenance History

Create job order, and track resolution time, get complete visibility into each vehicle’s maintenance history, maintenance cost and replaced parts for management decision making.

Task management

Keep track of all ongoing and scheduled tasks on the task dashboard designed to make planning easier. Quickly see the task owner, assigned technician, task status and expected completion time.

Routine Maintenance

Configure routine service schedules for each fleet type, set the service frequency based on mileage or time and add the required materials and cost. You then receive automated reminders for all scheduled maintenance jobs close to the due date.

Workshop Entry & Exit Inspection

Implement and enforce workshop entry and exit inspection to proactively and significantly reduce unplanned vehicle breakdown incidence.

Job order Communication

Enjoy seamless job order collaboration and communication with technicians, workshops and supervisors via Instanta’s SMS and Email notification engine. Receive intelligent notifications to report anomalies e.g when a spare part is replaced repeatedly within a short period of time in thesame vehicle.

Service Level Agreement (SLA)

Set the agreed duration for each task or job category to easily track complaince. Add multiple escalation rules to notify the right team members when a task has passed the defined duration or due date.

Payment Requisition

Easily create payment requisition for jobs performed by each workshop and track the workshops’ payment history for quick reconciliation.

Inventory Control

Automatically update the quantity of spare parts in store when parts are issued or restocked. Know the type, quantity and usage history of each spare parts and consumables in store.

Reorder Level

Avoid running out of spare parts, you receive notification when the stock level reach the predefined reorder level

Part Requisition

Web interface for fleet officers to submit parts requests and track the status of their request.

Part Issuance

Create transfers from submitted requests to issue parts from the store for use or to another store. Instanta will automatically update the item quantity in store as applicable. Easily report spare parts issuance history and usage from anywhere at anytime

Purchase Request

Web interface for users to submit material requests and track the status of their request.

Request for Quotation (RFQ)

Send request for quotation to multiple vendors, add & update submitted quotations, then automatically send award letter or purchase order to the vendor whose quotation was selected and rejection notification to the vendors whose quotations were rejected.

Purchase Order

Streamline your procurement process by tieing new purchase order to submitted purchase requests or work order, Automate the delivery of approved purchase orders to the supplier via email, send payment request to account department and track the supplier's payment status.

Good Received Note

Interface to create goods received note from a purchase order and record quantity received, confirm the supplied items' specification and condition before acceptance and subsequent warehousing & shelving. The stock level will be updated automatically when supplies are received into the store.

Supplier Register

Web interface to register a new supplier or update existing suppliers, specify the category and the contact details, and track the supplier's history, peformance ratings and payments.

Reservations

Intuitive web interface for end users to submit vehicle requests and for transport team to create new reservations, assign personnel and vehicles and monitor status of ongoing trips.

Trips Communication

Receive daily upcoming trips notifications so your reservation and logistic officers can prepare accordingly. Your drivers will also receive SMS notification when they are assigned a trip. You will never again miss any trip due to oversight

Resource Advisor

Know in real-time if a vehicle or personnel will be available to execute new trip within a specified period. Hence, you can easily avoid conflicts.

Trip Invoicing

Link invoices and payments directly to trips and clients via a fully automated, flexible and customizable online invoicing platform, which will enable you to eliminate most invoicing mistakes.

Online Payment

Give your end users quick and easy means to pay online using their debit or credit cards via our integrated online payment module

Multiple currency support

You can invoice your clients in any currency such asn USD, Pounds, Cedi’s etc.

Outstanding Payment Reminders

Receive automated invoice pending and payment pending notifications for completed jobs.

Fuel voucher

Capture fuel issuance to know how much you are spending on fueling and easily monitor trends to detect and eliminate fuel frauds.

Analyse consumption

View real-time fuel level, report estimated consumption per trip and analyse consumption to detect anomalies

Filling station & fuel dump

Track purchases from mulitple fuel stations and issuance from local fuel storage

Fuel drain alert

Receive instant alert via email and SMS for fuel filling and drain events.

Expiring documents notification

Receiving automated reminders for all expiring vehicle documents such as vehicle Management license, hackney permit, road-worthiness and more.

Bulk update of renewed documents

Quickly update renewed documents through our easy to use document renewal interface. Record renewal cost, issue and expiring dates, with support for bulk document update.

Track renewal history & cost

Quick access to the vehicle document renewal history and cost.

Manage Lease

Create lease for new contract, add vehicles to the lease, and configure the lease properties such as the start & end date, default number of working days, rate per day etc.

Lease invoicing and payments

Generate and send monthly rental invoices for each operating lease and track payment history.

Notifications & reminders

Receiving automated notifications and reminders for unpaid or part-paid lease invoices that have passed the due date. You also receive notifincation when a lease is close to the end date.

Lease revenue report

Quickly view the list of vehicles attached to each lease and generate revenue report per vehicle and per project.