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The Instanta Fleet Reservation App for the workplace is specifically designed for internal use within an organisation, making it easy for authorised employees to make reservations for company pool vehicles and third-party rides for official business trips.
It improves fleet usage tracking and reduces unauthorised fleet usage leading to significant cost savings.
Benefits
- Provides an easy and simple means to make fleet reservations, especially for users on the go.
- Easy access to driver details assigned to a trip.
- Tracking the real-time location of assigned vehicles (via telematics integration).
The fleet reservations mobile app allows employees with a few taps to make a reservation for pool vehicles and book third-party rides.
It displays an embedded map that allows employees to track the location of their assigned vehicle in real time, providing peace of mind by ensuring they know exactly where their vehicle is and when it will arrive.
Drivers are notified as soon as they are assigned to a trip, allowing them to plan and ensure they arrive promptly.
At the same time, employees receive notifications when the assigned vehicle arrives. Using the reservation mobile app, employees can also quickly and easily update the status of their trips.
Features
Hassle-free reservations
With a few taps, your employees can request a pool vehicle automatically based on the closest available vehicle and driver. Employees can also browse available cars and make reservations on their own.
Real-time location tracking
The App’s mobile-embedded map allows employees to track the location of their assigned vehicle in real-time, providing peace of mind and ensuring they know exactly where their vehicle is and when it will arrive.
This feature also helps to minimise disruptions by allowing employees to quickly identify any issues or delays and adjust their schedules accordingly.
SMS and in-app notifications
Drivers are notified when they are assigned to a trip, allowing them to plan and ensure they arrive promptly. At the same time, employees receive notifications when the assigned vehicle arrives, allowing them to quickly start the trip and get on with their business.
This feature saves time and reduces stress for both parties, resulting in a more productive and streamlined vehicle reservation and management process.
Trip status updates
With the Instanta mobile App, employees can quickly and easily update their trip status. This enables the fleet team to stay informed and up-to-date in real-time and ensures that vehicles are being used efficiently.
Additionally, tracking trip status helps organisations monitor the safety and security of their employees during transit.
Trip experience ratings
With trip and driver ratings, employees can provide feedback on the vehicle safety, ambience, and behaviour of the driver, allowing organisations to maintain high safety and quality standards for their fleet.
This helps to quickly identify areas of improvement, resolve any issue that may arise and ensure a comfortable and professional experience for passengers.
Third-party fleet booking
When the company pool vehicles are unavailable, employees can easily request approval to book third-party vehicles like Uber, Bolt, sixt and Avis.
This feature helps ensure that employees can fulfil their business obligations even when internal fleet resources are limited, reducing the risk of missed meetings or lost business opportunities.
Actionable reports and analytics
Instanta fleet reservation app reports and analytics provide real-time insights on vehicle usage, trip details, and driver behaviour. This enables organisations to optimise their fleet operations, reduce costs, and improve employee satisfaction.
It offers visibility into underutilised resources, identifies areas for improvement, and aids in vehicle acquisition, reallocation, and disposal decisions. With informed decisions and enhanced fleet performance, the App streamlines travel and reduces costs for organisations.
Other Instanta Fleet Features
Instanta Fleet is an all-in-one solution for your fleet management needs. It includes a range of valuable features such as maintenance workshop management, vehicle tracking, fuel management and document renewal management.
With all these features at your fingertips, you can rest assured that your fleet is being managed efficiently and effectively.
For more enquiries Visit or Contact us here for more information or call- +234 (0) 12914837 or send an email to SysServe Sales
