Table of contents
- A Journey Management System That Works With Your Existing Tracker
- Tracking Alone vs. Tracking with Instanta Haulage Journey Management
- Why Journey management system matters
- Ready to Move Beyond Tracking?
Most haulage businesses today rely on vehicle tracking systems to know the real-time location of their trucks. While tracking is important, it only tells a small part of the story. You may know where your truck is on the map, but can you answer these crucial questions?
- What exact time did the truck arrive or leave each checkpoint (pickup, documentation, weighing, loading, or delivery)?
- Where did delays happen, why, and for how long?
- What goods were loaded, delivered, or lost in transit, and by which driver or transporter?
- How does the actual turnaround time compare to what was planned?
- How long was spent at each stop, from document pickup to loading bays?
- Were there unauthorised stops or route deviations?
- Was the driver overspeeding, idling excessively, or driving harshly?
- Were delivery documents uploaded and validated in real time?
- Were there any incidents, breakdowns, or reports filed during the trip?
- What were the actual trip expenses like fuel, driver allowances, or unforeseen charges?
These are the questions that turn a reactive operation into a proactive one. And you cannot answer them with just GPS tracking. This also means you are still relying on manual updates, calls to drivers, or guesswork to piece together what happened during a trip. In a high-volume operation, this leads to delays, inefficiencies, lost goods, and billing disputes.
Introducing Instanta Haulage: Journey Management System That Works With Your Existing Tracker
Instanta Haulage is a smart journey management system that connects with your current vehicle tracking platform. It gives you full visibility of each trip from dispatch to delivery.
Here is how it works:
- You create a trip plan that defines expected time, distance, fuel use, and key checkpoints.
- Instanta uses geofencing to automatically update the trip status when the truck enters or exits critical checkpoints such as pickup and delivery points.
- You receive alerts for delays, route changes, and unsafe driving behaviours.
- The system tracks what was loaded, what was delivered, or what went missing, and assigns accountability.
- Billing, proof of delivery, and reporting are all automated. No more chasing down paperwork.
Comparison: Tracking Alone vs. Tracking with Instanta Haulage Journey Management
| Feature | GPS Tracking Only | Tracking with Instanta Haulage |
| Real-time location | Yes | Yes |
| Driver behaviour monitoring (e.g., harsh braking, overspeeding) | Yes | Yes |
| Automated alerts for delays, idling, diversions, and other events | partially | Yes |
| Automated trip status update via geofencing | No | Yes |
| Proof of delivery upload | No | Yes |
| Goods-in-transit tracking | No | Yes |
| Trip planning and standardisation | No | Yes |
| Turnaround time (TAT) analysis | No | Yes |
| Billing and reconciliation automation | No | Yes |
| Full trip analytics and reporting | No | Yes |
| Time spent at each operational checkpoint | No | Yes |
| Real-time exception alerts and resolution | No | Yes |
| Incident and situation reports | No | Yes |
| Trip expense tracking | No | Yes |
| Automated payment of drivers’ allowance and other expenses | No | Yes |
| Fuel issuance tracking | No | Yes |
Why It Matters
Tracking alone helps you monitor the location of your trucks. But it does not give you the complete picture.
With Instanta Haulage, you go beyond the map to manage every stage of the journey.
This means:
- Responding quickly to delays and incidents
- Fewer customer complaints and delivery issues
- Better insight into where money and time are lost
- Smarter planning and stronger driver accountability
Whether you manage 20 trucks or 2,000, combining tracking with journey management gives you the tools to operate efficiently and grow sustainably.
Ready to Move Beyond Tracking?
If you already have GPS tracking in place, you are halfway there. Let Instanta Haulage take you the rest of the way by transforming how you manage journeys. Book a demo today
Visit: https://sysservesolutions.com/instanta/haulage-management-software
Contact: +234 808 443 4355, +234 703 819 6082
Email: sales@sysserve.com