Deploying a GPS tracking system is important in fleet management. With a basic GPS tracking system, you can see the location of your vehicles anywhere at anytime on any internet enabled device. It also enables you to generate the movement history of your vehicle.
This feature gives so much power to a fleet officer to monitor and report their drivers’ activities, recover a stolen vehicle and track events such as over speeding.
In a more advanced setup, a vehicle tracking system can offer other features such as geofencing, driver’s behaviour monitoring (eco-driving), fuel monitoring, vehicle diagnostics and notifications for events such as overspeeding, excessive idling, harsh driving, towing detection, crash alerts etc.
Yet there is a need for more.
In addition to monitoring the location and the movement of vehicles, a fleet officer is also responsible for the optimal utilization and maintenance of the organization’s fleet.
This includes but not limited to:
- Vehicle dispatch and logistics management
- Vehicle repairs and maintenance
- Parts and consumable inventory
- Monitoring and renewal of vehicle Insurance, license and other documents
- Fuel purchase and consumption monitoring
Why you need a fleet information management system
In addition to the various fleet monitoring benefits of a GPS tracking system, a fleet manager also need a system to automate the other operational requirements of fleet management such as maintenance, fuelling, logistics and document management. This is where fleet management software comes in.
Here is what an intelligent fleet management software can do for you:
- Enable quick and accurate reporting of each vehicles’ expenses which includes expense on maintenance, fuelling, insurance and document renewal.
- Allow easy visibility into each vehicle’s maintenance history, maintenance cost and replaced parts for management decision making.
- Enable intelligent notifications to report anomalies to fleet officers’ e.g. when a spare part is replaced repeatedly within a short period of time on the same vehicle.
- Provide analytics on key metrics to rate workshops performance based on criteria such as average resolution time, % repeated jobs and job satisfaction ratings.
- Keep up to date inventory of spare parts and consumables to monitor and report usage.
- Implement and enforce workshop entry and exit inspection to proactively reduce unplanned vehicle breakdown incidence.
- Enforce compliance with vehicles and drivers document renewal timelines to avoid problems with the authorities.
- Capture and report the estimated fuel consumed by each vehicle, the associated cost and analyse consumption.
- Enable management to enforce process visibility and ensure implementation and compliance to defined operational processes and controls such as job order process workflow.
Integrated Fleet Management System (IFMS) = GPS tracking + Fleet management software
We believe that the future of fleet management is in connecting telematics data with business processes and operations. Instanta Fleet is a total fleet management application which is a seamless integration of an advanced GPS tracking devices and software, with a robust fleet management software for maintenance management, fuelling, document renewal, vehicle dispatch/logistics and inventory management. Instanta Fleet integrates the rich data that is made available in telematics with your day to day fleet activities to ensure optimal fleet visibility, utilization, maintenance, cost control and decision making.
Instanta Telematics Features
- Live location tracking and traffic monitoring
- Trip reporting and fuel consumption by norm
- Drivers’ behaviour monitoring and Eco-driving
- IOS and Android Apps for mobile monitoring
- Custom alert rules and notifications via SMS and Email
- Remote vehicle shutdown (Immobilization)
- 24/7 remote support (email and phone)
- Geofencing and point of interest
- Task management and route planning
- Maintenance scheduling and notification
- Vehicle and driver database
- Create multiple user accounts
- Create multiple vehicle groups and tags
- Multiple maps support
Instanta Fleet Features
- Fleet maintenance management
- Vehicle document management
- Fuel voucher and consumption analysis
- Inventory Management
- Trip management
- Workshop & requisition management
- Customizable reports
- Unlimited users
- Multiple offices/locations support
Click here to request for Instanta Telematics and Fleet demo
